With companies adopting a mix of remote and on-site work, there’s an increasing need for solutions that make data management easier.
IBM Datacap is one solution. It makes accessing documents online or searching through information quick and easy.
It has established itself as an advanced document and data management solution. As an IBM Datacap monitoring solution, we have all the information you need about this platform and how to adopt it for your business.
What is IBM Datacap?
IBM Datacap is an enterprise software solution used in finance, healthcare, and government industries. It’s designed to streamline the capture, recognition, and classification of documents and data. It automates processing various document types, such as invoices, forms, and emails, by extracting relevant information and integrating it into business workflows.
Datacap can handle structured and unstructured content, converting it into actionable data. It does this by employing advanced Optical Character Recognition (OCR) and Intelligent Document Recognition (IDR) technologies. This facilitates faster decision-making, improves accuracy, and enhances productivity.
The platform offers customizable workflows, scalability, and integration capabilities with other enterprise systems. It’s a versatile solution for organizations needing efficient document processing and data management.
How can IBM Datacap be used?
IBM Datacap is used across industries as it offers many features and can scale to your requirements. Let’s look at the different use cases.
- Finance: Loan processing, accounts payable, and automated processing of other finance-related documents.
- Healthcare: Digitize patient records and insurance forms and extract key information from electronic health record systems. It improves patient care and record keeping.
- Legal: Digitize and classify legal documents. It facilitates document discovery, case management, legal research, and extraction of key information from these documents.
- Retail: Capture and classify shipping documents, purchase orders, and inventory reports. It optimizes inventory management, enhances supply chain visibility, and streamlines procurement processes.
- Government agencies: Digitize and classify public records, including permits, licenses, and tax filings. It improves accessibility, compliance, and information retrieval for government agencies and citizens.
What are the Benefits of IBM Datacap?
IBM Datacap helps businesses streamline their data processing and management requirements. Let’s look at the top six benefits.
1. Automation
IBM Datacap enables automation by streamlining the capture, recognition, and processing of documents and data. The platform has advanced technologies such as optical character recognition (OCR). Through these technologies, you can automate the extraction of information from diverse document types, eliminating manual data entry. You can even add it to business workflows and enterprise systems. This allows for smooth data transfer and automation of repetitive tasks.
2. Intelligent processing
IBM Datacap enhances intelligent processing by employing advanced algorithms and machine learning techniques to analyze and interpret documents.
It utilizes Intelligent Document Recognition (IDR) to classify documents, extract relevant data fields, and validate information accuracy. Through ongoing learning, Datacap improves its recognition accuracy over time. It can adapt to evolving document formats and variations. It offers cognitive capture capabilities, enabling the extraction of relevant data from unstructured content.
3. Data security with role-based redaction
You might be dealing with confidential documents that require security and limited access. IBM Datacap can enable documents to be redacted automatically to block out certain information according to user requirements.
It provides features like access controls, audit trails and encryption to safeguard sensitive information and maintain compliance.
4. Streamlined workflows
IBM Datacap simplifies the creation and execution of efficient document processing workflows. Better yet, it’s customized to suit individual business needs. It empowers organizations to establish rules-based routing, approval mechanisms and protocols for handling exceptions, guaranteeing a smooth flow of documents from capture through to distribution. This helps businesses save time as many manual parts of workflows can be automated.
5. Improved productivity
With Datacap’s advanced capabilities, organizations can significantly reduce processing times, freeing up valuable resources for more strategic activities.
For example, a financial institution using Datacap can automate data extraction from loan applications, reducing processing time from days to hours. This increased efficiency allows loan officers to focus on higher-value tasks such as client interactions and portfolio management. These higher-value tasks improve overall productivity and customer satisfaction.
6. More flexibility
IBM Datacap offers flexibility by adapting to diverse document types and evolving business needs. Its customizable workflows and configuration options allow organizations to tailor document processing according to specific requirements.
For instance, a healthcare provider using Datacap can adjust document capture and classification rules to accommodate new forms or regulations without extensive reconfiguration. Its flexibility facilitates agile responses to changing business conditions. This empowers organizations to optimize their document processing workflows.
What is the IBM Datacap Standard Workflow?
The Datacap standard workflow, generated by the Application Wizard, comprises three primary job types: Main Job, Fixup Job, and Web Job.
- Main Jobs: Orchestrates the core processing steps. These include Vscan for virus scanning, Upload for transferring documents to a repository, Page ID for identifying document boundaries, and Profiler for extracting document metadata.
- Fixup Jobs: Handles data validation and correction tasks, ensuring data accuracy and completeness.
- Web Jobs: Enable web-based interactions, such as user validation and data entry.
These components form comprehensive IBM Datacap workflows that automate document capture, processing, and validation. It provides organizations with a robust framework for document management and data extraction.
Why Do You Need to Monitor IBM Datacap?
Imagine your Datacap platform malfunctions, or there’s an error getting a task done. How would it impact your users? Would it make it difficult for them to work? Or worse yet, would it impact customer service?
To avoid this, you need to monitor IBM Datacap. For instance, a biopharmaceutical company utilized Reveille, a monitoring platform, to proactively detect and address application issues before users experience any impact.
This helped them reduce outages and increase efficiency without going through IBM support. Reveille also helps with monitoring user activity. It runs pre-scheduled tests and gets feedback from the team. It also automates fixes when needed.
Start Datacap Monitoring With Reveille
IBM Datacap offers powerful document capture and processing capabilities. It enables organizations to streamline workflows, improve productivity, and enhance data accuracy.
Yet, to fully realize the benefits of Datacap, continuous monitoring is essential.
Reveille’s monitoring tool for IBM Datacap provides real-time insights into system performance. With it, you can ensure smooth operation, identify optimization opportunities, and safeguard data integrity. By integrating Reveille’s monitoring capabilities with IBM Datacap, organizations can maximize efficiency, minimize disruptions and maintain compliance.
In other words, you can unlock the full potential of their document processing workflows.
Get in touch with our team to request a demo of Reveille for IBM Datacap, or head to our blog for more resources.